Presenter/Contact
Presenter
Michael Mundell, Solid Waste Manager
Contact Info
(830) 221-4040 - mmundell@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of an annual contract renewal with Clean Harbors Environmental Services Inc. for the collection, management, and disposal of household hazardous waste accepted at City sponsored events.
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BACKGROUND / RATIONALE:
The City of New Braunfels solicited a bid in October of 2017 seeking a qualified contractor to provide services for the collection and management of household hazardous waste (HHW) at several City-sponsored events per year. During the events, participants bring HHW materials such as paint, stain, chemicals, used oil, and batteries to a designated collection area where the contractor is responsible for sorting and packaging the waste prior to transporting it for disposal in an environmentally safe manner.
An agreement was made with Clean Harbors Environmental Services Inc. in December of 2017 for a term of 5 years with 4 1-year renewal options. This is the first 1-year renewal option.
Due to recent industry changes and market conditions Clean Harbors has proposed an increase of 7.5% from the previous contract awarded in December of 2017. Since the Solid Waste and Recycling Division Budget has already been set for FY 18/19 Clean Harbors has agreed to split the increase over two years, 4.5% this fiscal year and 3% next fiscal year. The average event cost over the last year has been $37,997, the 4.5% would increase the event cost by about $1,700 or $5,100 for the year. This is acceptable to the Solid Waste and Recycling Division as it gives us the opportunity to budget accordingly in FY 19/20.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
Strategic Priorities: 9 |
Maintain Fiscal Stability of City Operations |
FISCAL IMPACT:
Funding for the increase in FY 18/19 was not included in the Solid Waste and Recycling Division Budget, however there has already been sufficient salary savings from vacant positions in the Division to cover the increase.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends the approval of an annual contract renewal with Clean Harbors Environmental Services Inc. for the collection, management, and disposal of household hazardous waste accepted at City sponsored events.