Presenter/Contact
Presenter
Tony Gonzalez, Director of Information Technology
Contact Info
(830) 221-4339 - TGonzalez@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a contract with GTS, Inc for the purchase of computers, monitors, security cameras, network components, general computing accessories and computer software including server and desktop client software packages up to $150,000.
Body
BACKGROUND / RATIONALE:
They City utilizes computers across all departments in the day-to-day operation of all city business. We must refresh these computers on a 4-5-year rotation in order to stay current and provide our employees the necessary tools to be as efficient possible in utilizing technology. There are also miscellaneous computer/software needs that arise each year. This includes commercial “off the shelf” software titles, specialty software titles, and an assortment of computer accessories and peripherals.
The State of Texas Department of Information Resources (DIR), competitively bids out numerous technology related contracts every year and makes them available to cities, counties and other government agencies. GTS holds numerous DIR contracts, some of which are listed in the included attachment.
In order to simplify vendor management, establish standards, expedite ordering and payments, the City’s Information Technology Department wishes to gain approval to spend up to $150,000 in the current fiscal year with GTS, Inc., through the various DIR contracts they have been awarded, for the purchase of various technology items. These DIR contracts satisfy the competitive procurement requirements.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
Yes |
City Plan/Council Priority: |
10. Maintain an ongoing program to provide exemplary customer service; 14. Promote and encourage a sustainable high-performing workforce and environment |
FISCAL IMPACT:
$75,000 is allocated in the Equipment Replacement Fund to support a portion of the costs described above. The remaining hardware/software funding is allocated across various City Departments and Funds. IT and Finance work collaboratively on all these purchases to ensure there are funds available to support the departmental technology related needs. Therefore, sufficient funds are available.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of a contract with GTS, Inc for the purchase of computers, monitors, security cameras, network components, general computing accessories and computer software including server and desktop client software packages up to $150,000.