Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 -bcoleman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of annual routine recurring expenditures for FY 2018-19 in accordance with City Charter Section 9.17.
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BACKGROUND / RATIONALE:
Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $25,000. There are various routine expenditures that occur every year and staff recommends that these expenditures be approved all at once, to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.
This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.
As additional vendors that are anticipated to exceed the $25,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.
The following purchases and estimated annual expenditures are recommended for City Council consideration:
Vendor Source Service Estimated Solicitation
Acushnet Company Commercial golf Supplies for inventory $130,000 Sole Source
Previous approval was for $90,000
- Funding is incorporated into the
Stock-inventory budget
Comal Golf & Battery Golf Cart Batteries for fleet $49,000 Best Value
Previous approval was $40,000
- Funding is incorporated into the
Golf Course Operating budget
K. Friese & Assoc. Development Review Assistance $195,000 IDIQ NB 17-062
For Public Works-Engineering
Previous approval was $130,000
-Funding is incorporated into the
appropriate operating budget
Precision Delta Corp Ammunition for Police Department $ 90,000 BuyBoard
- Previous approval was $69,000
Funding is incorporated into the Police
Department operating budget
Seguin Diesel Maintenance on Fire Apparatus’s $49,000 Best Value
-Funding is incorporated into the
appropriate department budget
Staples Citywide office, custodial and other $250,000 TCPN
General supplies, City is standardizing
More spend with this vendor.
Previous approval was $130,000
-Funding is incorporated into the
appropriate departments operating budgets
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
Yes |
City Plan/Council Priority: |
Strategic Priorities: 9. Maintain fiscal stability of City operations |
FISCAL IMPACT:
Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2018-19 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their line item budget.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of annual recurring expenditures for FY 2018-19 in accordance with City Charter section 9.17.