Presenter/Contact
Presenter
Deborah Kimball, Buyer
Contact Info
(830) 221-4081 - DKimball@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of annual contracts with Kahlig Enterprises Inc. dba Bluebonnet Motors Inc. and Griffith Ford Seguin LLC, for the purchase of City vehicles, on an as-needed basis.
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BACKGROUND / RATIONALE:
The City’s fleet is currently standardized to Ford vehicles; Chevrolet and Dodge vehicles may only be purchased with the prior approval of the Fleet Manager and the Finance Department in accordance with the Adopted Budget.
The City of New Braunfels solicited a Competitive Sealed Proposal in May 2019 to secure multiple non-exclusive annual contracts with manufacturer-authorized dealers for Chevrolet, Dodge and Ford vehicles to support vehicle purchases on an as-needed basis throughout the City. Proposals were opened on June 6, 2019, and two (2) responses were received. The proposals were evaluated on the basis of determining best value to the City, with the intent to award to multiple vendors if possible. Several criteria were considered such as, pricing, location of dealership and reputation.
Based on review and evaluation, the recommended dealerships for contract award are Bluebonnet Motors Inc. (Ford and Dodge authorized-dealer) and Griffith Ford Seguin LLC (Ford authorized-dealer). Although pricing was not received for the manufacturer Chevrolet, Chevrolet manufacturer-authorized dealer contracts are available on approved cooperative contracts, if needed.
Awarded contracts will be non-exclusive, so City personnel are encouraged to check pricing on cooperative contracts that have been competitively-vetted such as BuyBoard, TXMAS and HGAC, for price comparison to ensure the City is receiving best value pricing. Many vehicles may require ancillary equipment prior to being operational in the field. For example, all police pursuit vehicles will require radars, cameras and light bars, among other equipment. Once finalized costs have been verified, the entire vehicle and ancillary equipment purchase will be brought before City Council for approval, if over $25,000.
The contracts will begin upon receipt of Council approval through August 31, 2020. Additionally, there are two (2), one-year options to renew for a combined total of approximately three (3) years.
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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Yes |
Strategic Priorities 9: Maintain fiscal stability of City operations. |
FISCAL IMPACT:
The action above does not have any direct fiscal impact. Finance staff will ensure that there are allocated funds for any expenditure made against these contracts. All purchases that exceed $25,000 will be brought before City Council for approval.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends the approval of annual contracts with Kahlig Enterprises Inc. dba Bluebonnet Motors Inc. and Griffith Ford Seguin LLC, for the purchase of City vehicles, on an as-needed basis.