Presenter/Contact
Presenter
Barbara Coleman, Purchasing Manager
Contact Info
(830) 221-4389 - bcoleman@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of annual routine recurring expenditures for FY 2018-19 in accordance with City Charter Section 9.17.
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BACKGROUND / RATIONALE:
Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $25,000. There are various routine expenditures that occur every year and staff recommends that these expenditures be approved all at once, to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.
This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.
As additional vendors that are anticipated to exceed the $25,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.
The following purchases and estimated annual expenditures are recommended for City Council consideration:
Vendor Service Estimated Solicitation Source
Galls Inc. Fire and Police uniforms $150,000 BuyBoard
CC Approved 80,000, 12/10, increase
To cover new staff and ancillary uniforms
-Funding is incorporated into the
appropriate operating budget
NSTS, LLC Shop tools $ 40,000 Best Value
-Funding is incorporated into the
appropriate operating budget
Terracon Consultants Multi contracts for Material Testing $ 80,000 IDIQ Prof Svc
- Funding is incorporated into the
appropriate budget
TKO Equipment Co. Rental of street equipment - Motor $ 46,000 Best Value
Grader & Rollers to support 2nd crew
- Funding is incorporated into the
appropriate budget
Twincrest Technologies Traffic Signal sensors $ 55,000 HGAC/TXMAS
- Funding is incorporated into the
appropriate budget
ADBSCODRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/Council Priority: |
Strategic Priorities: 9. Maintain fiscal stability of City operations |
FISCAL IMPACT:
Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2018-19 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their line item budget.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends approval of annual recurring expenditures for FY 2018-19 in accordance with City Charter section 9.17.