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File #: 19-719    Name:
Type: Report Status: Consent Item Ready
File created: 9/13/2019 In control: City Council
On agenda: 9/23/2019 Final action:
Title: Approval of a construction contract amendment with J3 Company, LLC in the amount of $186,480 to increase the project contingency as part of the Klein Road Reconstruction Project; and approval of a contract amendment in the amount of $225,000 for the installation of fiber-optic communication conduit within the Klein Road right-of-way to the Sports Complex funded in the 2019 Bond Program.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Presenter/Contact

Presenter

Garry Ford, City Engineer

Contact Info

(830) 221-4645 - gford@nbtexas.org

 

Subject Header

SUBJECT:

Title

Approval of a construction contract amendment with J3 Company, LLC in the amount of $186,480 to increase the project contingency as part of the Klein Road Reconstruction Project; and approval of a contract amendment in the amount of $225,000 for the installation of fiber-optic communication conduit within the Klein Road right-of-way to the Sports Complex funded in the 2019 Bond Program.

 

Body

BACKGROUND / RATIONALE:

The City of New Braunfels is in receipt of the third construction change order with the Klein Road Reconstruction Project in the amount of $485,357. With this change order, the combined change order cost is $504,470 which is larger than the original contingency amount of $501,404. This change order is a result of additional Texas Department of Transportation (TxDOT) requirements at FM 1044, AT&T delay items and additional construction items that were not included with the solicitation documents. Staff requests a change order amount of $186,480 which will be sufficient to continue the project as it currently stands and will bring the total contingency of the project to approximately 10 percent. The $186,480 represents the current amount of uncommitted funding within the project budget. In the event that the project requires additional contingency funds, a budget amendment would be required. Funding within the 2013 bond fund-contingencies allocation is available if needed.

 

An additional contract amendment is recommended to install fiber-optic communication conduit within the Klein Road right-of-way to service the Sports Complex approved in the 2019 Bond Program. The additional cost is $225,000 and the 2019 Bond Program includes funding for the conduit installation. Staff is recommending that the Klein Road Reconstruction Project contractor, J3 Company, LLC, install the conduit as part of the project to minimize future work after the roadway construction is completed.

 

ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:

X

Yes

City Plan/Council Priority

Strategic priorities: Continue an ongoing program of infrastructure, construction and maintenance

 

 

FISCAL IMPACT:

Sufficient funds are available within the current Klein Road Construction budget (2013 Bond Program) and Sports Complex budget (2019 Bond Program) to approve the contract amendment as described above.

 

Recommendation

COMMITTEE RECOMMENDATION:

N/A

 

STAFF RECOMMENDATION:

Staff recommends approval.