Presenter/Contact
Presenter
Stacey Dicke, Parks and Recreation Director
Contact Info
(830) 221-4355 - sdicke@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a purchase with EZ-Go RXV for (64) golf carts, EZ-Go RXV Passenger golf cart (1), EZ-Go Utility Hauler (1) for the Landa Park Golf Course through Buy Board Contract and the appropriate budget amendment.
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BACKGROUND / RATIONALE:
The Landa Park Golf Course lease-purchased golf carts in 2014. The fleet is aged and needs to be replaced. Currently, carts are failing and needed to be towed back in while being used by guests 1-2 times daily. This creates a customer service impact for our guests.
The fleet was scheduled to be replaced in the FY 2021 budget year. Due to the increased expenses for cart repairs, staff recommends replacing the fleet at this time.
Staff requested proposals for 64 new carts, one passenger cart and one utility cart from three major cart manufacturing companies, who have cooperative agreements, which will satisfy the competitive procurement requirements. Demo golf carts from EZ-Go, Club Car, and Yamaha each provided equipment for testing and evaluation. The vendors provided pricing with offsetting trade in values from the existing fleet.
The City is trading in the following equipment:
• Trade (58) 2015 EZ-Go TXT carts **
• Trade (2) 2015 EZ-Go TXT carts that are not running**
After evaluation, it was determined that the EZ-Go fleet will provide the overall best value for the City. Golf Carts (64) EZ-Go RXV with Lithium Batteries $458,560, (1) EZ-Go RXV Passenger 2+2 Cart with Lithium Batteries $9,994, (1) EZ-Go Gas Utility Hauler $8606, less trade of above listed vehicles -$92,650. The total would be $384,510. Delivery would be expected 90 days from the order date, approximately late October 2020.
Budget amendment - As mentioned above, the golf carts were initially planned for the FY 2021 budget; however, the continual maintenance issues justify expediting the purchase. To move forward with that purchase, a budget amendment is necessary and is provided below for City Council consideration.
Increase: Capital Expenditures $385,000
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
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YES |
Strategic Priorities: |
8- Maintain Fiscal stability of City operations |
FISCAL IMPACT:
The Golf Course Fund budget strategy over the past 2-3 years was predicated on setting aside enough reserves annually to fully support the replacement of all maintenance equipment as well as the golf cart fleet. Therefore, there are sufficient reserves available in the Golf Course Fund to support the $385,000 purchase.
Recommendation
COMMITTEE RECOMMENDATION:
The Landa Park Golf Course Advisory Board unanimously voted to purchase the above listed items. This meeting was held on March 19, 2020.
STAFF RECOMMENDATION:
Staff recommends approval of a purchase with EZ-Go golf cart fleet for the Landa Park Golf Course through a Buy Board contract.