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File #: 21-116    Name:
Type: Report Status: Consent Item Ready
File created: 1/22/2021 In control: City Council
On agenda: 2/8/2021 Final action:
Title: Approval of annual routine recurring expenditures for FY 2021 in accordance with City Charter Section 9.17.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Presenter/Contact

Presenter

Barbara Coleman, Purchasing Manager

Contact Info

(830) 221-4389 - BColeman@nbtexas.org

 

Subject Header

SUBJECT:

Title

Approval of annual routine recurring expenditures for FY 2021 in accordance with City Charter Section 9.17.

 

Body

BACKGROUND / RATIONALE:

Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $25,000. There are various routine expenditures that occur every year and staff recommend that these expenditures be approved all at once, to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.

 

This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.

 

As additional vendors that are anticipated to exceed the $25,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.

 

The following purchases and estimated annual expenditures are recommended for City Council consideration:

 

 

Vendor                     Service                     Estimated                     Solicitation Source                     

 

GTS                     Increase of expenditure for computer                      $315,000                     Department of

                     replacements & on-demand purchases                                          Info. Resources

                      for departments. FY increase from

                     $175,000 to $315,000.

                                          -Funding is incorporated in several funds

                                          such as the General Fund and Equipment

                                          Replacement Fund

 

Laws Offices of                     Increase of expenditures up to $30,000                      $30,000                     Exempt-Prof. Svc.

Ryan Henry, PLLC                     for general City legal support.

                                          -Funding is incorporated into the Legal

                                          Department Budget

 

ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:

Yes

Strategic Priorities:

9. Maintain fiscal stability of City operations.

 

FISCAL IMPACT:

Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2021 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their operating budget.

 

Recommendation

COMMITTEE RECOMMENDATION:

N/A

 

STAFF RECOMMENDATION:

Staff recommends approval of annual recurring expenditures for FY 2021 in accordance with City Charter section 9.17.