Presenter/Contact
Presenter
Jennifer Cain, Capital Programs Manager
Contact Info
(830) 221-4646 - jcain@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a contract modification for MAC, Inc for final close-out of the MPO City Wide Sidewalk Project and the appropriate budget amendment.
Body
BACKGROUND / RATIONALE:
The City Wide Sidewalk Project was selected by the AAMPO for improvement to the City’s overall pedestrian improvement plan through the Transportation Alternative Set-
Aside (TASA) reimbursement program. The Local Project Advanced Funding Agreement (LAFA) plan states that the Local Government, the City, must initially pay for all construction costs and then submit monthly reimbursement applications to the State, as the federal liaison. Reimbursement payments will be made up to 80% of the overall construction costs with the maximum federal participation of $1,213,369 of these costs.
The initial contract with MAC, Inc. was for $1,438,966 which include a seven percent contingency. Staff is requesting a contract modification in the amount of $25,000, to support close out of this project due to the addition of commercial driveways and retaining walls that were not part of the original scope but were needed as field adjustments to make the sidewalk ADA compliant and/or for safety. At the time of bid opening, the lowest responsible bidder, MAC, Inc, came in under our original budget and under the maximum federal participation amount. As part of the LPAFA the City will be reimbursed $20,000 of this modification as an approved change to the contract.
Budget Amendment - There is approximately $23,500 in uncommitted funds within the existing project to support these improvements. To support the final change order and close out invoice, the following minor budget amendment is recommended for City Council consideration.
2013 Bond Program Fund
From: Proposition 1 Staffing Costs/Contingencies $1,500
To: MPO/TXDOT Partnership Improvements $1,500
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan/City Priority |
Continue an ongoing program of infrastructure and maintenance |
FISCAL IMPACT:
There are sufficient funds available in the 2013 bond program fund to support the budget amendment. As it mentions, 80% of the total construction costs will be reimbursed through the MPO.
Recommendation
COMMITTEE RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
Staff recommends the approval of the contract modification for close-out of the MPO City Wide Sidewalk Project and the appropriate budget amendment.