Presenter/Contact
Presenter
Jennifer Cain, Capital Programs Manager
Contact Info
(830) 221-4646 - jcain@nbtexas.org
Subject Header
SUBJECT:
Title
Approval of a contract modification to J3 Company as part of the 2013 Bond Klein Road Reconstruction project in the amount of $108,291 for Change Order #9 and an additional $75,000 for contingency that is needed for unforeseen conditions associated with the TXDOT FM1044 intersection alignment and the appropriate budget amendment.
Body
BACKGROUND / RATIONALE:
In 2018 City Council approved to enter into agreement with J3 Company for construction phase services for Klein Road Phase 1 from FM 1044 to Walnut Ave. A contract modification of $183,291 will be needed for items that include:
• Change Order #9: Impact fees for irrigation; field adjustments for drainage system; omitted bid items ($108,291).
• FM 1044 Contingency: As part of the Klein Road intersection realignment, TXDOT is requiring the City to lengthen the left-turn lane to original length which requires shoulder widening to maintain lane widths. It was found that the existing subgrade was saturated and therefore work ceased to determine a repair solution. The design team has recommended an additional 3x5 rock sub layer prior to installing the proposed shoulder pavement. As a change of field condition this will be billed as a time and material directive ($75,000).
Budget Amendment - 2013 Bond Fund
There are currently no uncommitted funds available in the Klein Road Phase 1 project budget. Therefore, to amend the contract to address the additional costs outlined above, the following budget amendment is recommended for City Council consideration.
From: Proposition 1: Staffing/Available Funds $183,291
To: Proposition 1: Klein Road Construction $183,291
ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:
|
X |
Yes |
City Plan /Council Priority |
Continue ongoing program of infrastructure, construction and maintenance |
FISCAL IMPACT:
With the approval of the budget amendment described above, sufficient funds are available in the 2013 bond fund to support the contract modification.
Recommendation
COMMITTEE RECOMMENDATION:
No
STAFF RECOMMENDATION:
Staff recommends approval of the contract modification to J3 Company as part of the 2013 Bond Klein Road Reconstruction project in the amount of $108,291 for Change Order #9 and an additional $75,000 for contingency that is needed for unforeseen conditions along TXDOT FM1044 intersection alignment and the appropriate budget amendment.