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File #: 21-168    Name:
Type: Resolution Status: Consent Item Ready
File created: 2/8/2021 In control: City Council
On agenda: 3/8/2021 Final action:
Title: Approval of a contract modification to J3 Company as part of the 2013 Bond Klein Road Reconstruction project in the amount of $108,291 for Change Order #9 and an additional $75,000 for contingency that is needed for unforeseen conditions associated with the TXDOT FM1044 intersection alignment and the appropriate budget amendment.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Presenter/Contact

Presenter

Jennifer Cain, Capital Programs Manager

Contact Info

(830) 221-4646 - jcain@nbtexas.org

 

Subject Header

SUBJECT:

Title

Approval of a contract modification to J3 Company as part of the 2013 Bond Klein Road Reconstruction project in the amount of $108,291 for Change Order #9 and an additional $75,000 for contingency that is needed for unforeseen conditions associated with the TXDOT FM1044 intersection alignment and the appropriate budget amendment.

 

Body

BACKGROUND / RATIONALE:

In 2018 City Council approved to enter into agreement with J3 Company for construction phase services for Klein Road Phase 1 from FM 1044 to Walnut Ave.  A contract modification of $183,291 will be needed for items that include:

 

                     Change Order #9:  Impact fees for irrigation; field adjustments for drainage system; omitted bid items ($108,291).

 

                     FM 1044 Contingency: As part of the Klein Road intersection realignment, TXDOT is requiring the City to lengthen the left-turn lane to original length which requires shoulder widening to maintain lane widths.  It was found that the existing subgrade was saturated and therefore work ceased to determine a repair solution.  The design team has recommended an additional 3x5 rock sub layer prior to installing the proposed shoulder pavement.  As a change of field condition this will be billed as a time and material directive ($75,000). 

 

Budget Amendment - 2013 Bond Fund

There are currently no uncommitted funds available in the Klein Road Phase 1 project budget. Therefore, to amend the contract to address the additional costs outlined above, the following budget amendment is recommended for City Council consideration.

 

From: Proposition 1: Staffing/Available Funds                     $183,291

 

To: Proposition 1: Klein Road Construction                      $183,291

 

ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:

X

Yes

City Plan /Council Priority

Continue ongoing program of infrastructure, construction and maintenance

 

 

FISCAL IMPACT:

With the approval of the budget amendment described above, sufficient funds are available in the 2013 bond fund to support the contract modification.

Recommendation

COMMITTEE RECOMMENDATION:

No

 

STAFF RECOMMENDATION:

Staff recommends approval of the contract modification to J3 Company as part of the 2013 Bond Klein Road Reconstruction project in the amount of $108,291 for Change Order #9 and an additional $75,000 for contingency that is needed for unforeseen conditions along TXDOT FM1044 intersection alignment and the appropriate budget amendment.