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File #: 21-221    Name:
Type: Report Status: Consent Item Ready
File created: 2/24/2021 In control: City Council
On agenda: 3/8/2021 Final action:
Title: Approval to purchase a Commercial Paver for the City's Public Works Streets & Drainage Division staff, from Cooper Equipment Co. through a BuyBoard Cooperative contract and approval of the appropriate budget amendment.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Presenter/Contact

Presenter

John Cox, Streets & Drainage Manager/Public Works

Contact Info

(830) 221-4032 - JCox@nbtexas.org

 

Subject Header

SUBJECT:

Title

Approval to purchase a Commercial Paver for the City’s Public Works Streets & Drainage Division staff, from Cooper Equipment Co. through a BuyBoard Cooperative contract and approval of the appropriate budget amendment.

 

Body

BACKGROUND / RATIONALE:

The City identified a need to replace obsolete equipment to increase productivity of street repairs and maintenance performed by City’s street and drainage crews. The public works commercial paver is a 2002 LeeBoy 8000R and is at the end of its life. It is no longer practical to continue investing in the costly repairs to keep this piece of equipment operational. The new Carlson CP130 Deluxe Paver is a larger paver and will increase productivity given the size and minimal down time.

 

The City will contract with Cooper Equipment utilizing a BuyBoard cooperative contract. The existing unit will be traded in as a component of this transaction, reducing the total cost of the new paver.  The BuyBoard contract has been vetted thereby satisfying the city’s competitive bidding requirements. The total cost of the paver is $247,287

 

Budget Amendment

$230,000 in funding was allocated in the recently issued tax note to support this equipment purchase. To establish the necessary funding to purchase the paver, the following budget amendment is recommended for council consideration. There is no direct impact from to the Video Storage System project as the cost came in under the budgeted amount.

 

Budget Amendment - 2020 Capital Improvements Projects Fund (tax note)

Increase: Expenditures - Street Paver Replacement $17,287

 

Decrease: Expenditures - PD Video Storage System $17,287

 

ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:

YES

Strategic Priorities:

8-Maintain Fiscal stability of City operations

 

 

FISCAL IMPACT:

Funding for this project has been incorporated into the recently issued 2020 Tax Note. With the approval of the budget amendment, sufficient funds will be allocated and available.

 

Recommendation

COMMITTEE RECOMMENDATION:

N/A

 

STAFF RECOMMENDATION:

Staff recommends approval to purchase a Commercial Paver for the City’s Public Works Streets & Drainage Division staff, from Cooper Equipment Co. through a BuyBoard Cooperative contract and approval of the appropriate budget amendment.