New Braunfels Logo
Share to Facebook Share to Twitter Bookmark and Share
File #: 21-265    Name:
Type: Report Status: Consent Item Ready
File created: 3/10/2021 In control: City Council
On agenda: 3/22/2021 Final action:
Title: Approval of annual routine recurring expenditures for FY 2021 in accordance with City Charter Section 9.17.
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
No records to display.

Presenter/Contact

Presenter

Barbara Coleman, Purchasing Manager

Contact Info

(830) 221-4389 - bcoleman@nbtexas.org

 

Subject Header

SUBJECT:

Title

Approval of annual routine recurring expenditures for FY 2021 in accordance with City Charter Section 9.17.

 

Body

BACKGROUND / RATIONALE:

Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $25,000. There are various routine expenditures that occur every year and staff recommend that these expenditures be approved all at once, to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.

 

This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.

 

As additional vendors that are anticipated to exceed the $25,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.

 

The following purchases and estimated annual expenditures are recommended for City Council consideration:

 

 

Vendor Source                     Service                     Estimated                     Solicitation                     

 

 

Bluebonnet Motors                     Automotive Supplies & Services                     $48,000                     Sourcewell

                     For Citywide fleet - requesting

                     An increase from $48,000 to $75,000

                     - Funding is incorporated into the

                     appropriate Operating budget

 

 

Freese & Nichols Inc.                     Increase of expenditure for Professional                      $100,000                     City IDIQ

                     Services for Citywide engineering.                                          Professional Svc

                     This is an estimated annual increase

                     From $40,000 to $100,000

                                          -Funding is incorporated into the

                                          appropriate operating budgets

 

Leissner Auto Parts                     Increase of expenditures for fleet                      $50,000                     NJPA.

                     Vehicle auto parts and supplies.

                     This is an estimated annual increase

                     from $30,000 to $50,000

                                          -Funding is incorporated into the

                                          Waste Management Enterprise Fund

                                          and other appropriate operating budgets

Watch Guard                     Vehicle accessories to support                      $75,000                     Buy Board/HGAC

                     City fleet vehicles and evidence

                     library for Police Department.

                     -Funding is incorporated into the

                                          appropriate operating budgets

 

 

 

ADDRESSES A NEED/ISSUE IN A CITY PLAN OR COUNCIL PRIORITY:

Yes

Strategic Priorities:

9. Maintain fiscal stability of City operations

 

 

FISCAL IMPACT:

Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2021 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their operating budget.

 

Recommendation

COMMITTEE RECOMMENDATION:

N/A

 

STAFF RECOMMENDATION:

Staff recommends approval of annual recurring expenditures for FY 2021 in accordance with City Charter section 9.17