PRESENTER: Presenter
Jennifer Cain, Capital Programs Manager
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SUBJECT: Title
Approval of the issuance of Competitive Sealed Proposals (CSP) for a stormwater treatment basin adjacent to the Elizabeth Ave Realignment project since the City Council finds that this delivery method will provide the best value to the City.
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DEPARTMENT: Public Works, Capital Programs
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COUNCIL DISTRICTS IMPACTED: 3
BACKGROUND INFORMATION:
The City of New Braunfels’ 2020 and 2021 Edwards Aquifer Habitat Conservation Plan (EAHCP) Workplan includes engineering design for a stormwater treatment basin to be constructed as part of the City’s Elizabeth Avenue Realignment project. This project is intended to help fulfill the water quality protection requirements set forth in the EAHCP. Funding for the design of the stormwater treatment facility has been approved by the EAHCP Implementing Committee and is available to the City to cover costs associated with engineering design in 2020 and 2021. Funding has also been approved by the EAHCP Implementing Committee to cover construction costs for the stormwater treatment basin in 2021.
The City issued Task Order 20-021 on August 26, 2020 to request Statement of Qualifications from firms included on the Indefinite Delivery and Indefinite Quantity (IDIQ) list under the Stormwater Engineering and Civil Engineering categories to perform engineering design work for the project. Doucet and Associates was selected to perform engineering design services for the project based upon relevant work experience and qualifications and was awarded a contract/ Professional Service Agreement in October 2020 in the amount of $24,800.
On March 8, 2021 City Council approved a contract amendment with Doucet and Associates for an additional $6,000 for re-design work due to constraints relating to existing utility layouts and revisions to the adjacent Elizabeth Ave Realignment project. The amendment makes the contract with Doucet & Associates $30,800.
City staff recommends issuing an invitation for a Competitive Sealed Proposal (CSP) as the procurement method for the contract to construct this project. The CSP method allows the City to evaluate the most qualified contractors and the best value for the project. The evaluation of the proposals received by City staff will be presented to City Council for direction regarding the approval of a contract for construction.
ISSUE:
Strategic Priorities: Continue an ongoing program of infrastructure construction and maintenance.
FISCAL IMPACT:
While the issuance of the CSP does not have a direct fiscal impact. The costs of the treatment basin will be supported by the City’s EAHCP program, which is fully reimbursable.
Recommendation
RECOMMENDATION:
City staff recommends approval of the issuance of Competitive Sealed Proposals (CSP) for construction services associated with a stormwater treatment basin adjacent to the Elizabeth Ave Realignment project since the City Council finds that this delivery method will provide the best value to the City.