PRESENTER: Presenter
Tony Gonzalez, Director of Information Technology
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SUBJECT: Title
Approval of a contract with Cartegraph Systems LLC for a three-year software license agreement.
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DEPARTMENT: Information Technology
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COUNCIL DISTRICTS IMPACTED: N/A
BACKGROUND INFORMATION:
In FY 2017, the City purchased Cartegraph as a pavement management system. In FY 2019, the City expanded our utilization of the software by entering into a license agreement with Cartegraph LLC for its asset management module. This agreement has provided the City increased licensing, enabling flexibility in increasing the use of Cartegraph by City Staff. The licensed software allows City users to capture asset location and condition, ability to submit requests, track work orders, provide scenario budgeting tools and provide asset-based reports.
Since implementing the license agreement, Cartegraph has become an important tool for many functions within the City’s organization. The City’s asset management program has expanded from Public Works to include Parks and Recreation, Engineering, Facilities Management and Finance.
The City has defined the Cartegraph asset management platform and technology as a sole source procurement due to the City’s long-term investment and standardization in the system as well as cross-platform integration with the City’s ESRI GIS platform. Staff is recommending the continued use of the Cartegraph asset management platform and technology for a term of three (3) years at a cost of $68,000 per year, for a total cost of $204,000.
ISSUE:
City Plan/Council Priority: Maintain an ongoing program for improving customer service Maintain fiscal stability of City Operations.
FISCAL IMPACT:
Funding for this service has been incorporated into the FY 2021 Information Technology Operating Budget. Therefore, sufficient funds are available to support the contract as described above.
Recommendation
RECOMMENDATION:
Staff recommends approval of a contract with Cartegraph Systems LLC for a three-year software license agreement.