PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
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SUBJECT: Title
Approval for the purchase of pursuit vehicles from Caldwell County Chevrolet for the Police Department and approval to declare replaced units as surplus.
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DEPARTMENT: Police Department
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COUNCIL DISTRICTS IMPACTED: Maintain fiscal stability of city operations.
BACKGROUND INFORMATION:
Staff is requesting approval to purchase 15 vehicles which are a combination of replacement vehicles that are being retired from service, and new vehicles for Police departmental use to support several positions that were added to the organization. These vehicles have been identified as high priority and critical for the Police Department. The vehicles are a combination of replacements and new units to accommodate Police Officers that have been or will be proposed to be added in FY 2022. The City is recommending the purchase of Chevrolet Tahoe model vehicles from Caldwell County Chevrolet using a BuyBoard cooperative contract which has been competitively vetted. The cost for 15 new Chevrolet Tahoe’s is $565,000.
City staff is currently evaluating and prioritizing additional vehicle needs for city operations along with the needed ancillary equipment for the above referenced vehicles. These purchases will be brought to City Council for approval at a later date.
ISSUE:
General Motors Corporation is currently taking orders for government contracts which will start being placed in the manufacturing queue July 29, 2021. Orders are backlogged with outstanding requests from last fiscal year and new orders currently being taken. Orders will be filled as they are received. While our standard practice has always been to order vehicles at the beginning of the fiscal year, supply chain concerns require consideration to place our order earlier. At this time the delivery is based on production schedules and are estimated at the end of the 4th quarter of 2021 or 1st quarter of 2022.
FISCAL IMPACT:
Funding will be incorporated into the FY 2022 Equipment Replacement Fund. Therefore, sufficient funds are available to purchase the vehicles as described above.
Recommendation
RECOMMENDATION:
Staff recommends approval for the purchase of vehicles from Caldwell County Chevrolet for the Police Department and approval to declare replaced units as surplus.