PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
Body
SUBJECT: Title
Approval of a purchase with Bluebonnet Motors, Inc. for thirteen light duty vehicles for various city operations and approval to declare replaced units as surplus.
Header
DEPARTMENT: Finance
Body
COUNCIL DISTRICTS IMPACTED: City Wide
BACKGROUND INFORMATION:
Staff is requesting approval for a total of thirteen (13) vehicles which are a combination of replacement vehicles that are being retired from service, and new vehicles for departmental use to support several positions that have been added to the organization. In addition, staff recommends declaring the replaced vehicles surplus which allows for the future sale of the vehicles.
The City will be utilizing a City contract with Bluebonnet Motors for the purchase of these vehicles. A competitive solicitation was awarded in July 2019 to Bluebonnet Motors, Inc. for manufactured government pricing and on the lot pricing. The pricing provided is for 2022-year model vehicles utilizing the government pricing. The total cost for the light duty vehicle requests is $314,460.
|
Department |
Disposition |
Vendor |
Qty |
Extended Price |
|
Airport - Maintenance 2022 Ford Escape |
Enterprise Replacement Fund Unit 1060 |
Bluebonnet Motors Ford |
1 |
$ 23,460 |
|
Airport - Maintenance 2022 Ford F250 Truck |
Enterprise Replacement Fund Unit 1074 |
Bluebonnet Motors Ford |
1 |
$32,948 |
|
Parks - Maintenance 2022 Ford F150 Truck |
Vehicle Replacement Fund Unit 1005 |
Bluebonnet Motors Ford |
1 |
$29,159 |
|
Parks - Maintenance 2022 Ford F350 Truck |
Vehicle Replacement Fund Unit 1031 |
Bluebonnet Motors Ford |
1 |
$48,000 |
|
Parks - Rangers 2022 Ford Escape |
New |
Bluebonnet Motors Ford |
2 |
$46,920 |
|
Public Works - Building 2022 Ford F150 Truck |
Vehicle Replacement Fund Unit 1025 |
Bluebonnet Motors Ford |
1 |
$29,159 |
|
Planning - Health Ford Escape |
Vehicle Replacement Fund Unit 1013 |
Bluebonnet Motors Ford |
1 |
$23,460 |
|
Public Works - Drainage 2022 Ford F250 |
Vehicle Replacement Fund Unit 1071 |
Bluebonnet Motors Ford |
1 |
$32,948 |
|
Public Works - Facilities 2022 Ford F150 |
Vehicle Replacement Fund Unit 1020 |
Bluebonnet Motors Ford |
1 |
$29,159 |
|
Public Works - Facilities 2022 Ford Transit Van |
Vehicle Replacement Fund Unit 1011 |
Bluebonnet Motors Ford |
1 |
$25,335 |
|
Public Works - Engineering 2022 Ford F150 Truck |
New |
Bluebonnet Motors Ford |
2 |
$58,319 |
|
TOTAL |
13 |
$378,868 |
ISSUE:
Staff are requesting new and replacement of vehicles to maintain fiscal stability of city operations.
FISCAL IMPACT:
The costs for vehicles, equipment and installation services described above is funded from the FY2022 Equipment Replacement Fund, the Enterprise Replacement Fund, and the FY2022 General Fund for the appropriate departments. Therefore, sufficient funds are available to purchase the vehicles and all above-referenced equipment.
Recommendation
RECOMMENDATION:
Staff recommends approval of a purchase with Bluebonnet Motors, Inc. for thirteen light duty vehicles for various city operations and approval to declare replaced units as surplus.