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File #: 21-910    Name:
Type: Report Status: Filed
File created: 9/7/2021 In control: City Council
On agenda: 9/27/2021 Final action: 9/27/2021
Title: Approval of a contract with Knight Security Systems for the purchase of video surveillance equipment, video management services and access controls equipment and service for the new buildings being constructed as part of the 2019 bond program and Fire Station #7 and Fire Training Center, and to authorize the City Manager to execute any change orders up to the contingency amount.
Attachments: 1. CoNB - City Hall Recording Servers 20716, 2. CoNB - Fire Station #2 20354-10, 3. CoNB - Police Department HQ Security System 20354-3, 4. CoNB - Westside Community Library v2 20354-8

PRESENTER: Presenter

Tony Gonzalez, Director of Information Technology

 

Body

SUBJECT: Title

Approval of a contract with Knight Security Systems for the purchase of video surveillance equipment, video management services and access controls equipment and service for the new buildings being constructed as part of the 2019 bond program and Fire Station #7 and Fire Training Center, and to authorize the City Manager to execute any change orders up to the contingency amount.

Header

DEPARTMENT:

Information Technology

 

Body                     

COUNCIL DISTRICTS IMPACTED:

All

 

BACKGROUND INFORMATION:

The 2019 Bond Program authorized the construction of Westside Community Center Library, Police Station, Fire Station #2, and the Zipp Family Sports Park.  Additionally, Fire Station #7 and the Fire Training Facility are authorized for construction through the Creekside TIRZ No. 1.  A Request for Qualifications and Quotes was released on July 7, 2021 to cooperative participants for the selection of a contractor for design, consulting, equipment and installation services for security and access control systems. Responses were evaluated and Knight Security Systems was the highest ranked proposer.  Knight will be providing a modern Access Control System that includes door contacts, badge readers, etc.  Additionally, Knight will be providing and installing new security cameras as well as a new Video Management System to manage the cameras and associated video. 

 

The cost allocations referenced below for Fire Station #7, Fire Training and Zipp Family Sports Park are limited to their portion of the Video Management System and video recording storage, not actual cameras and/or access control equipment, which is still being finalized.  Final design decisions will be made for additional equipment once they are in their construction phase.  The additional equipment requests for these projects will be brought back to Council for approval.

 

Staff is recommending award to Knight Security Systems through a cooperative contract with Texas Department of Information Resources (DIR) which meets competitive bid requirements.  The total contract amount for all facilities is $522,401, plus an additional ten percent contingency ($54,240) for a total contract of $574,641.  The cost breakdown per building is as follows:

 

Westside Community Center Library - $56,317

Police Station - $425,279

Fire Station #2 - $18,698

Fire Station #7 - $7,369

Fire Training Center - $7,369

Zipp Family Sports Park - $7,369

 

 

ISSUE:

The selection and award of a contractor for design, consulting, equipment and installation services for security and access control systems to support new facilities being constructed.

 

 

FISCAL IMPACT:

Funds for this expenditure are available in the various building project budgets approved through the 2019 bond program and the Creekside TIRZ (Fire Station 7 and Training Center), therefore, sufficient funds are available.

 

Recommendation

RECOMMENDATION:

Staff is recommending approval of a contract with Knight Security Systems for the purchase of video surveillance equipment, video management services and access controls equipment and service for the new buildings being constructed as part of the 2019 bond program and the Creekside TIRZ No. 1, and to authorize the City Manager to execute any change orders up to the contingency amount.