PRESENTER: Presenter
Debbie Kimball, Contract Administrator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language: Road Construction Work and Employee Benefit Consulting Services.
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DEPARTMENT: Finance Department
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council). Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contract.
Renewal of Annual Contract for Road Construction Work
City Department: Public Works and Capital Programs
Awarded Contractors: D & D Contractors, Intermountain Slurry Seal, Inc., Concrete Enterprise, D & M Owens, Inc., Fischer Construction, Inc., Fuquay, Inc., Lone Star Paving, MAC Inc. and Viking Construction
Modified Contract Expiration Date: September 30, 2022
Approximate Annual Cost of Services During Renewal Period: Estimated annual spend may range up to $2.7 million.
Renewal of Annual Contract for Employee Benefit Consulting Services
City Department: Human Resources
Awarded Contractor: Holmes Murphy
Modified Contract Expiration Date: December 31, 2022
Approximate Annual Cost of Services During Renewal Period: The estimated annual cost is $50,000 per year.
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate FY departmental budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language: Road Construction Work and Employee Benefit Consulting Services.