PRESENTER: Presenter
Garry Ford, Assistant Public Works Director
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SUBJECT: Title
Approval of the purchase of furniture and equipment for the new Police Station with Southwest Solutions Group, Inc. and Sorinex Exercise Equipment, Inc. and to declare the replaced equipment as surplus.
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DEPARTMENT: Police Department
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COUNCIL DISTRICTS IMPACTED: City-wide
BACKGROUND INFORMATION:
The 2019 Bond authorized the construction of the Police Station and Veterans Memorial Project. The City Council approved a contract with Joeris General Contractors December 2020 and the notice to proceed was issued January 2021. The project includes allowances for required Furniture Fixtures and Equipment, (FF&E).
The furniture recommendations have been developed through the cooperation of city staff, PGAL (architect) and a variety of vendors in consideration of staff needs, design esthetics, durability, maintainability, and pricing. Given current lead times in the industry, staff is coordinating purchases to ensure delivery aligns with the completion of the construction.
Southwest Solutions Group, Inc. was selected to provide lockers and high-density shelving. Lockers are provided throughout the building in the dressing rooms, armory rooms, evidence rooms, and offices. High-density shelving is primarily for records storage. Sorinex Exercise Equipment, Inc. was selected to provide the gym equipment. The total purchase cost for these requests is $788,739. The City will utilize cooperative agreements to procure the best pricing. Staff is also asking for approval for the City Manager to execute contract modifications up to his authority as designated by City Ordinance 2.1.
|
Vendor |
Items |
Cooperative Agreement |
Cost |
|
Southwest Solutions Group, Inc. |
Lockers and high-density shelving |
Sourcewell 010920-SPC |
$651,698 |
|
Sorinex Exercise Equipment, Inc |
Exercise Equipment |
BuyBoard #583-19 |
$137,041 |
|
TOTAL REQUEST |
$788,739 |
ISSUE:
Strategic Priorities: Continue an ongoing program of infrastructure construction and maintenance.
FISCAL IMPACT:
Funding for these costs have been incorporated into the project budgets within the 2019 bond program, therefore, sufficient funds are available to approve the purchase as described above.
Recommendation
RECOMMENDATION:
Staff recommends approval of the purchase of furniture and equipment for the new Police Station with Southwest Solutions Group, Inc. and Sorinex Exercise Equipment, Inc. and to declare the replaced furniture and equipment as surplus.