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File #: 21-1031    Name:
Type: Report Status: Passed
File created: 9/30/2021 In control: City Council
On agenda: 10/11/2021 Final action: 10/11/2021
Title: Approval of the purchase of furniture and equipment for the new Police Station with Southwest Solutions Group, Inc. and Sorinex Exercise Equipment, Inc. and to declare the replaced equipment as surplus.

PRESENTER: Presenter

Garry Ford, Assistant Public Works Director

 

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SUBJECT: Title

Approval of the purchase of furniture and equipment for the new Police Station with Southwest Solutions Group, Inc. and Sorinex Exercise Equipment, Inc. and to declare the replaced equipment as surplus.

Header

DEPARTMENT: Police Department

 

 

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COUNCIL DISTRICTS IMPACTED: City-wide

 

 

BACKGROUND INFORMATION:

The 2019 Bond authorized the construction of the Police Station and Veterans Memorial Project.  The City Council approved a contract with Joeris General Contractors December 2020 and the notice to proceed was issued January 2021. The project includes allowances for required Furniture Fixtures and Equipment, (FF&E).

 

The furniture recommendations have been developed through the cooperation of city staff, PGAL (architect) and a variety of vendors in consideration of staff needs, design esthetics, durability, maintainability, and pricing.  Given current lead times in the industry, staff is coordinating purchases to ensure delivery aligns with the completion of the construction.

 

Southwest Solutions Group, Inc. was selected to provide lockers and high-density shelving.  Lockers are provided throughout the building in the dressing rooms, armory rooms, evidence rooms, and offices. High-density shelving is primarily for records storage. Sorinex Exercise Equipment, Inc. was selected to provide the gym equipment.  The total purchase cost for these requests is $788,739. The City will utilize cooperative agreements to procure the best pricing. Staff is also asking for approval for the City Manager to execute contract modifications up to his authority as designated by City Ordinance 2.1.

 

Vendor

Items

Cooperative Agreement

Cost

Southwest Solutions Group, Inc.

Lockers and high-density shelving

Sourcewell 010920-SPC

$651,698

Sorinex Exercise Equipment, Inc

Exercise Equipment

BuyBoard  #583-19

$137,041

TOTAL REQUEST

$788,739

                     

ISSUE:

Strategic Priorities: Continue an ongoing program of infrastructure construction and maintenance.

 

FISCAL IMPACT:

Funding for these costs have been incorporated into the project budgets within the 2019 bond program, therefore, sufficient funds are available to approve the purchase as described above.

Recommendation

RECOMMENDATION:

Staff recommends approval of the purchase of furniture and equipment for the new Police Station with Southwest Solutions Group, Inc. and Sorinex Exercise Equipment, Inc. and to declare the replaced furniture and equipment as surplus.