PRESENTER: Presenter
Paige McDonald, Assistant Purchasing Manager, Finance Department
(830) 221-4081 - pmcdonald@nbtexas.org
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language: Road Construction Materials, Pavement Marking Services, Recycling Program.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council). Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contract.
Renewal of Annual Contract for Road Construction Materials
City Department: Public Works
Awarded Contractor: Century Asphalt, Ltd.; Lhoist North America; Brauntex Materials, Inc.; Colorado Materials Ltd.; Cemex; Green Dream International; Ergon Asphalt & Emulsions.
Modified Contract Expiration Date: May 31, 2024
Approximate Annual Cost of Services During Renewal Period: $864,000 aggregate; $431,000 per year for two years.
Renewal of Annual Contract for Pavement Marking Services
City Department: Public Works
Awarded Contractors: Flasher Equipment and Roadway Striping Inc.
Modified Contract Expiration Date: August 31, 2023
Approximate Annual Cost of Services During Renewal Period: Approximately $50,000, factors based on needs may affect the total cost, but subsequent cost to the City is itemized in contract language.
Renewal of Annual Contract for Recycling Program
City Department: Public Works
Awarded Contractor: BFI Waste Services of Texas, LP dba Republic Services
Modified Contract Expiration Date: July 31, 2024
Approximate Annual Cost of Services During Renewal Period: $620,000 aggregate; $310,000 per year for two years.
ISSUE:
Strategic Priorities: Maintain fiscal stability of City operations
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate FY departmental budgets.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language: Road Construction Materials, Pavement Marking Services, Recycling Program.