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File #: 22-797    Name:
Type: Report Status: Filed
File created: 6/28/2022 In control: City Council
On agenda: 7/11/2022 Final action: 7/11/2022
Title: Approval of annual routine recurring expenditures for FY 2022 in accordance with City Charter Section 9.17.

PRESENTER: Presenter

Paige McDonald, Assistant Purchasing Manager

 

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SUBJECT: Title

Approval of annual routine recurring expenditures for FY 2022 in accordance with City Charter Section 9.17.

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DEPARTMENT: Finance

 

 

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COUNCIL DISTRICTS IMPACTED: City-wide

 

 

BACKGROUND INFORMATION:

Per section 9.17 of the City Charter, City Council approval is required for annual purchases that exceed $50,000. There are various routine expenditures that occur every year and staff recommend that these expenditures be approved all at once, to more efficiently manage staff resources as well as ensure compliance with the charter. This will eliminate the need for these expenditure requests to be brought to City Council individually throughout the year.

 

This action will allow purchases to be made as needed throughout the year. As indicated below, the purchases are competitively vetted by cooperative agreements, quote or justified as a single source. Funding has been allocated for all of the expenditures detailed below.

 

As additional vendors that are anticipated to exceed the $50,000 threshold are identified, they would still be brought for City Council at that time. Moreover, any purchases that warrant individual consideration and approval will be brought to City Council in that manner.

 

The following purchases and estimated annual expenditures are recommended for City Council consideration:

 

Vendor Source

Service

Estimated

Contract Source

 

K Freise & Associates                      Third Party Engineering Design Review                     $120,000                                          City Contract

                     -Funding is incorporated into the

                     Public Works Department budget

 

AVFuel                                                                  Aviation fuel retailed at the City Airport.                     $2,500,000                     City Contract

                                                                 Requesting increase from $2,100,000

                                                                 to $2,500,000 due to more retail sales

                                                                 - Funding is incorporated into the Airport

                                                                 Department’s enterprise fund budget.

 

 

 

ISSUE:

Seeking City Council approval of projected annual spend greater than $50,000 which maintains fiscal stability of City operations and allows for continuation of operations.

 

FISCAL IMPACT:

Funding for all initiatives and expenditures above were incorporated into the appropriate FY 2022 departmental budgets. However, the amounts above are estimates; actual costs are dependent upon needs. If the actual costs above exceed what was allocated in the budget for those services, departments are required to make that difference up elsewhere within their operating budget.

 

 

Recommendation

RECOMMENDATION:

Staff recommends approval of annual recurring expenditures for FY 2022 in accordance with City Charter section 9.17.