PRESENTER: Presenter
Barbara Coleman, Purchasing Manager
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SUBJECT: Title
Approval for the purchase of vehicles and equipment from BlueBonnet Motors, Inc., Chastang Autocar, John Deere, Holt CAT, and Total Patcher and approval to declare the replaced units as surplus.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: City Wide
BACKGROUND INFORMATION:
Staff is requesting approval for four (4) light duty F150 trucks; one for the New Braunfels Regional Airport and three for the Public Works Solid Waste Division. Staff is also requesting approval of one heavy duty dump truck and various street equipment for the Public Works Streets Division, as listed below. These vehicles are a combination of replacement vehicles that are being retired from services, and new vehicles for departmental use. There is also various equipment included in the request, primarily to expand the efficiency and productivity of the streets maintenance division (Motor Grader, Roller, Emulsion Storage Tank). As with many other commodities, these vehicles and equipment may experience long lead times, which is why staff worked diligently to bring the purchase forward for City Council consideration as soon as possible. All of these vehicles and equipment were initiatives incorporated into the FY 2023 Adopted Budget.
The City will be utilizing a city contract with Blue Bonnet Motors and several cooperative contracts: Chastang Autocar through BuyBoard, John Deere c/o Tellus Equipment through BuyBoard, John Deere c/o RDO Equipment Co. through Sourcewell, Holt CAT through Sourcewell, and Total Patcher through BuyBoard.
In addition, staff recommends declaring the replaced vehicles surplus which allows for the future sale of the vehicles.
|
Department / Equipment Description |
Vendor |
Funding Source |
Qty |
Cost |
Extended Costs |
|
Solid Waste Division F150 Truck - for service operations |
BlueBonnet Motors City Contract |
Replacement Enterprise Equipment Replacement Fund |
3 |
$33,681.51 |
$101,044.53 |
|
New Braunfels Regional Airport F150 Truck - 4x4 |
BlueBonnet Motors City Contract |
New Airport Enterprise Fund |
1 |
$47,337.42 |
$47,337.42 |
|
2023 Heavy Duty Dump, DC64 19’6”” dump body |
Chastang Autocar BuyBoard Cooperative |
New Public Works General Fund |
1 |
$294,519.00 |
$294,519.00 |
|
Tractor-6105E and Shredder- FC15M Flex Wing Rotary Cutter |
John Deere c/o Tellus Equipment Solutions BuyBoard Cooperative |
New Public Works General Fund |
3 |
$93,235.42 |
$279,706.26 |
|
2022 John Deere - Motor Grader - 670G |
John Deere c/o RDO Equipment Co. Sourcewell Cooperative |
New Public Works General Fund |
1 |
$320,501.58 |
$320,501.58 |
|
CB7 Smooth Drum Roller, Paving and Compaction |
Holt CAT Sourcewell Cooperative |
New Public Works General Fund |
1 |
$132,950.00 |
$132,950.00 |
|
Emulsion Storage Tank - 10,000-Gal Tank |
Total Patcher BuyBoard Cooperative |
New Public Works General Fund |
1 |
$98,856.01 |
$98,856.01 |
|
Total Equipment Costs |
$1,274,914.80.01 |
ISSUE:
Staff are requesting new and replacement vehicles and equipment to maintain fiscal stability of city operations.
FISCAL IMPACT:
The funding for the vehicles and equipment described above is allocated in the FY 2023 Enterprise Equipment Replacement Fund Budget (3 - F150s), the Airport Enterprise Fund Budget (1-F150), and the FY 2023 Public Works General Fund Budget (remaining vehicles and equipment). Therefore, sufficient funds are available to purchase the vehicles and all above-referenced equipment.
Recommendation
RECOMMENDATION:
Staff recommends approval for the purchase of vehicles and equipment from Blue Bonnet Motors, Inc., Chastang Autocar, John Deere, Holt CAT, and Total Patcher, and approval to declare the replaced units as surplus.