PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Atlas Environmental, BIO-West, Inc, Environmental Survey Consulting, ERB Enterprise, Texas Municipal League, Motorola
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 20-041 for Old Channel Aquatic Vegetation Restoration & Maintenance
City Department: Public Works
Awarded Contractor: BIO-West, Inc
Contract Term: January 1, 2020 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $100,000.00. This contact has an average annual spend of $60,000.
Renewal of Annual Contract NB 20-040 for Comal River/Landa Lake Aquatic Vegetation Restoration & Maintenance
City Department: Public Works
Awarded Contractor: BIO-West, Inc
Contract Term: January 1, 2020 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $50,000.00. This contact has an average annual spend of $90,000.
Renewal of Annual Contract NB 20-045 for non-Native Animal Species Control
City Department: Public Works
Awarded Contractor: Atlas Environmental
Contract Term: January 1, 2020 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $40,000.00. This contact has an average annual spend of $43,000.
Renewal of Annual Contract NB 22-053 for EAHCP Floating Vegetation Management
City Department: Public Works
Awarded Contractor: Atlas Environmental
Contract Term: January 1, 2022 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $40,000.00. This contact has an average annual spend of $40,000.
Renewal of Annual Contract NB 20-043 for Dissolved Oxygen Monitoring & Management
City Department: Public Works
Awarded Contractor: BIO-West, Inc
Contract Term: January 1, 2020 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $15,000.00. This contact has an average annual spend of $15,000.
Renewal of Annual Contract for NB 20-042 Native Riparian Habitat Restoration-Riffle Beetle
City Department: Public Works
Awarded Contractor: BIO-West, Inc
Contract Term: January 1, 2020 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $10,000.00. This contact has an average annual spend of $12,000.
Renewal of Annual Contract for NB 20-049 Native Riparian Habitat Restoration Part I
City Department: Public Works
Awarded Contractor: EBR Enterprise
Contract Term: January 1, 2020 - renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $40,000.00. This contact has an average annual spend of $50,000.
Renewal of Annual Contract for NB 21-003 Native Riparian Habitat Restoration Part II-Landa Park Restoration
City Department: Public Works
Awarded Contractor: Environmental Survey Consulting
Contract Term: January 1, 2020, renewed annually
Modified Contract Expiration Date: December 31, 2024
Approximate Annual Cost of Services During Renewal Period: $10,000.00. This contact has an average annual spend of $30,000.
Renewal of Annual Contract for NB 21-003 for Insurance Coverage - Workers Compensation, Property and Liability
City Department: Human Resources
Awarded Contractor: Texas Municipal League
Contract Term: October 1, 2023, to September 30, 2024, renewed annually
Ratification to Modify a Contract Amount up to: $2,600,000.00
Approximate Annual Cost of Services During Renewal Period: $2,450,000. This contact will have monthly adjustments in worker's compensation and property as needed.
Renewal of Annual Contract for NB 13-048 Annual Maintenance and License for Dispatch and Records Management System
City Department: Police Department
Awarded Contractor: Motorola
Contract Term: November 1, 2023- renewed annually
Modified Contract Expiration Date: October 31, 2024
Approximate Annual Cost of Services During Renewal Period: $180,000.00.
ISSUE: Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Atlas Environmental, BIO-West, Inc, Environmental Survey Consulting, ERB Enterprise, Texas Municipal League, Motorola.