PRESENTER: Presenter
Yvette Alvarado, Contract Coordinator
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SUBJECT: Title
Approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Frost Bank, Terrill & Waldrop, Law Offices of Charles S Frigerio, Guadalupe Regional Medical Center, AppleOne Employment Services, Strategic Government Resources and Life Scan Wellness Center.
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DEPARTMENT: Finance
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COUNCIL DISTRICTS IMPACTED: Citywide
BACKGROUND INFORMATION:
On November 14, 2016, the City Council provided consent for a quarterly review and approval of renewals for various annual contracts that occur throughout the course of a fiscal year which are routine in nature and in accordance with the terms and conditions of the associated awarded contracts (which were originally approved by City Council).
Quarterly approvals manage staff resources more efficiently as well as ensure compliance with the contracts’ terms and conditions. Contract renewals that have any requested modifications, such as a significant increase or decrease in services or costs, will continue to be presented to City Council for individual consideration as needed.
The City Council has previously reviewed and approved the following annual contracts for various goods and services utilized for City operations; the contracts described below require Council authorization for contract renewal. All goods and services have been competitively vetted, and contracts have subsequently been executed on various dates in previous years. All awarded contractors have provided satisfactory performance during the term of their associated contracts.
Renewal of Annual Contract NB 22-100 for Bank Depository
City Department: Finance
Awarded Contractor: Frost Bank
Modified Contract Expiration Date: Renewal of contract for two-year term, March 1, 2024, to February 28, 2026.
Renewal of Annual Contract NB 20-090 for Legal Services
City Department: Legal
Awarded Contractor: Terrill & Waldrop
Modified Contract Expiration Date: Renewal of contract for one-year term, April 13, 2024- to April 12, 2025.
Approximate Annual Cost of Services During Renewal Period: $50,000
Renewal of Annual Contract NB 21-074 for Legal Services
City Department: Legal
Awarded Contractor: Law Offices of Charles S Frigerio
Modified Contract Expiration Date: Renewal of contract for one-year term, March 25, 2024, to March 24, 2025.
Approximate Annual Cost of Services During Renewal Period: $50,000
Renewal of Annual Contract NB 21-087 for non-Scheduled Pharmaceuticals
City Department: Fire
Awarded Contractor: Guadalupe Regional Medical Center
Modified Contract Expiration Date: Renewal of contract for one-year term, May 1, 2024, to April 30, 2025.
Approximate Annual Cost of Services During Renewal Period: $55,000
Renewal of Annual Contract NB 22-072 for Temporary Stagging
City Department: Human Resources
Awarded Contractor: AppleOne Employment Services
Modified Contract Expiration Date: Renewal of contract for one-year term, January 7, 2024, to January 6, 2025.
Approximate Annual Cost of Services During Renewal Period: $55,000
Renewal of Annual Contract NB 22-073 for Temporary Staffing
City Department: Human Resources
Awarded Contractor: Strategic Government Resources
Modified Contract Expiration Date: Renewal of contract for one-year term, January 7, 2024, to January 6, 2025.
Approximate Annual Cost of Services During Renewal Period: $55,000
Renewal of Annual Contract NB 19-031 for Firefighter Physicals
City Department: Fire
Awarded Contractor: Life Scan Wellness Center
Modified Contract Expiration Date: Renewal of contract for one-year term, March 1, 2024, to February 28, 2025.
Approximate Annual Cost of Services During Renewal Period: $100,000
ISSUE: Strategic Priorities: Maintain fiscal stability of City operations.
FISCAL IMPACT:
Funding for all expenditures and contracts described above have been incorporated into the appropriate departmental/fund budgets. Therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval to renew the following annual contracts, as allowed for by their contract language and in accordance with City Charter Section 9.17: Frost Bank, Terrill & Waldrop, Law Offices of Charles S Frigerio, Guadalupe Regional Medical Center, AppleOne Employment Services, Strategic Government Resources and Life Scan Wellness Center.