PRESENTER: Presenter
Scott McClelland, Assistant Transportation and Capital Improvements Director
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SUBJECT: Title
Approval of a contract amendment with Dobie Supply, LLC and Sullivan Contracting Services for additional fabrication, materials and installation for the City Wayfinding Sign Project.
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DEPARTMENT: Transportation and Capital Improvements
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COUNCIL DISTRICTS IMPACTED: All
BACKGROUND INFORMATION:
The City set aside $400,000 in FY 2024 from Hotel Motel Tax Funds for the replacement of City Wayfinding signs. City Council approved a contract with Dobie Supply, LLC for $182,240.30 and Sullivan Contracting Services for $111,133.42 in November 2022 for the replacement of City wayfinding signs. The Wayfinding sign project replaces signs that were installed in 2007 through 2009 and were not in compliance with roadside safety for text and visibility. These signs serve to direct visitors and residents to key civic, cultural, and recreational attractions in throughout the City.
The Wayfinding sign project is being completed in phases throughout the City. During fabrication of the signs, city staff identified 23 signs which necessitate changes to the size of the sign panel, additional signage due to new facilities and the addition of TxDOT breakaway systems. The cost for these changes to Dobie Supply, LLC is $29,916.00.
Additionally, the City identified 20 signs which necessitated changes to the installation plan which requires additional labor for new signs and sign adjustments. The cost for these changes to Sullivan Contracting Services is $12,219.00
ISSUE:
Continue an ongoing program of infrastructure construction and maintenance.
FISCAL IMPACT:
The expense for this project was allocated in the FY 2024 budget from existing Hotel Occupancy Tax funds to complete this project, therefore, sufficient funds are available.
Recommendation
RECOMMENDATION:
Staff recommends approval of an amendment to Dobie Supply, LLC for the manufacture of Wayfinding Signs, and approval of an amendment with Sullivan Contracting Services for the installation of Wayfinding Signs, and authorization for the City Manager to execute changes in accordance with the City purchasing policy.